What are the current workspace limits?

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workspace is a set of information that is shared with a specific group of people. For instance, you might have a workspace that you share with one group of people that holds information about customers, another workspace that you share with a different group of people that holds information about employees, and a third that you share with yet others that contain information about your marketing activities.

Each workspace consists of elements such as members, forms, fields, and filters. The below list identifies how many of each element you are able to have in a single workspace.

Workspace Limits

We have set default limits on certain aspects of each workspace within Zengine to assure solid performance. These limits are as follows: 

Feature Limit Notes
Plugin 25
Workspace Members 50
Workspace Roles 20
Forms using Custom Permissions 30
Forms in a Workspace 200
Fields within a Form 200
Filters per data view 10
Statements for a Single Filter (AND - OR) 10
Records in 1 Form 500,000
Records that can be Imported at 1 Time 2,000
Folders in 1 Form 60
Form Groups 40 No limit to number of forms within a form group
Records per Page in Data View 100
Child Forms (linked to a Parent) 30
Summary Fields per Form 30
Summary Fields Linked Together 5
File Size for Uploads 1GB; 1 minute upload time 
(100-150mb range)
Depending on how stable/fast your internet connection is, the file size will vary.
However, a timeout is expected after 1 minute.
Checkbox & Dropdown Values 1,000 Values A Value and Label count as 1 option.
Field Values Characters 128 Characters available to create each value/label option
Columns per data view 100 Columns
Data views per workspace 60
Bulk Email recipients 25,000 Contact Support if you have more than 25,000 recipients 
Character Limit in Calculated Fields 1200
Total Steps (forms) per Submission Portal 20
Total Steps (forms) per Stage in a Submission Portal 7
Total displayed submissions in a multi-submission Submission Portal 200

Once your number of forms exceeds what can fit in the tabs across the data view of your workspace, you can use the dropdown and search feature to locate a form.

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