Getting Started with Scholarship Management

Congratulations - you just started your first Zengine trial to manage a scholarship process.  Let's get started.  

Overview

The WizeHive Scholarship Management tool allows you to create a form for potential scholars to apply for scholarships that you offer, as well as for a team of judges to see applications assigned to them and review them.

Features Included 

Your trial includes the following four major features, which together, form a scholarship management process.

Application Intake

Application Intake refers to the actual entry and intake of data from external sources into your workspace.  Applicants access a URL to an application with fields that you have built and complete and submit the form; this data goes into the data grid of your workspace.  You can view and manage the data in different ways. These processes are outlined below, with links to articles that explain each feature further.

  • Application Portal - Allows students to submit complete applications with file attachments. Students can also create a login and save a draft prior to submitting the application. 
  • Data Management - View all submitted data in a familiar spreadsheet-like interface. Filter, sort, add and remove columns, then save them as custom views. 
  • Administrative and Reporting Tools, including:
    • Bulk Email- Send an email to all of your students/applicants or reviewers. You can also optionally filter the list, for example emailing only applicants with a draft in the system to remind them of the upcoming deadline, or only reviewers with 1 or more incomplete reviews. 
    • Automated Emails - Automatically email applicants when they reach a certain stage, such as a confirmation message when they complete their application, or an automated decline message. 
    • Reporting Dashboards - Create dashboards to visually track data.

Review Process

Once data has entered your workspace, you may wish to have a reviewer or judge team look over the scholarship applications and provide feedback, rank them, score them, etc.  This is accomplished through a review process or processes.   The components of a review process are outlined below, with links to articles that explain each feature further.

  • Program Manager & Reports - Your trial includes a free preview of the reviewer assignments feature (available as part of the Grants Management edition Premium package). Manage the review process, including the status of each reviewer, to ensure that all applications are reviewed in a timely and fair fashion. 
  • Review Portal - External judges can review applications and submit answers that include both objective scoring and subjective comments. 
  • Decision Making and CardView - Sort applications by an average or total score, then move your applications through a visual pipeline. 

Award and Recipient Management

  • Award and Recipient tracking - The trial workspace includes a form to track scholarship recipients. You can configure additional forms to track scholarship acknowledgments, follow-up reports, and anything else related to the scholarship application.   Learn more about building forms.

Administration

In addition to the above, you can control who has access to your workspace, assign tasks, and integrate with other applications in order to further customize your process and administer it in a way that works for you.

  • Integrations - Automatically integrate with 500+ other applications via Zapier. Note: custom integrations with other systems are available for additional cost. 
  • Roles and Permissions - Create roles for members of your internal team to grant or restrict access to certain applicant and award data. 
  • Task management - Assign tasks to your internal team to complete, such as interviews with scholars, or follow up calls with reviewers.

Taking it Further

While webforms and application forms may suffice for simpler processes, there are instances where you may wish to collect multiple stages of information from your scholars, such as recommendation letters.  In these situations, a submission portal must be created.  A submission portal is not included with your trial, but  learn more and reach out to us if you feel this is right for you. 

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